Our client, a well-established and highly respected professional services firm, is seeking a Project Coordinator to join its collaborative and fast-paced team in Vancouver. This role is ideal for an organized, detail-oriented, and service-minded professional who thrives in a project-based environment and enjoys supporting multiple stakeholders at once.

Working closely with senior team members, the Project Coordinator will serve as a key administrative contact across a variety of projects, helping to ensure smooth coordination, clear communication, and exceptional client and candidate experiences. This position offers the opportunity to work both independently and as part of a close-knit team, supporting meaningful work across a diverse range of organizations. The role is hybrid, with a regular in-office presence required in downtown Vancouver.

Primary Responsibilities

• Coordinate internal and external schedules for meetings, calls, virtual interviews, and in-person appointments.

• Liaise professionally and respectfully with clients, candidates, and internal team members throughout active projects.

• Participate in regular project update meetings with senior team members.

• Prepare, format, proofread, and edit a variety of documents and correspondence.

• Create and organize interview packages, including schedules, resumes, interview questions, and related materials.

• Design and format documents using graphic design tools such as InDesign, Illustrator, and Photoshop.

• Post project information to the company website and social media channels.

• Coordinate degree and designation verification through third-party providers.

• Arrange travel logistics, including flights, hotels, car rentals, and restaurant reservations, as needed.

• Coordinate meeting logistics, including venue selection, catering, and on-site details for in-person meetings.

• Maintain and update accurate contact information within internal databases.

• Attend weekly operations meetings and provide project updates as required.

• Support event planning for internal and external events, including invitations, RSVPs, catering, equipment, and logistics.

• Prepare agendas and record meeting minutes when needed.

• Assist with special projects related to business development, proposals, social impact initiatives, and internal committees.

• Provide onboarding and training support for new employees, administrative team members, and students.

• Offer reception coverage and assist with general office coordination and administrative support as required.

Requirements

• 2-5 years of experience in administration, project coordination, or project management within a professional corporate environment.

• Post-secondary education or certification in administration, project management, event management, or a related field is preferred.

• Strong organizational and multitasking abilities with exceptional attention to detail.

• Excellent written and verbal communication skills, including strong proofreading and editing capabilities.

• Demonstrated ability to manage multiple priorities and adjust quickly in a deadline-driven environment.

• Strong customer service orientation and the ability to respond to needs with professionalism and urgency.

• Confidence interacting with senior leaders and a wide range of stakeholders.

• Solid technical proficiency with Microsoft Office 365 and the ability to learn new systems and databases quickly.

• Experience with Adobe InDesign, Illustrator, and Photoshop is considered an asset.

• Ability to work effectively both independently and collaboratively in a team-based setting.

• Professional, warm, calm, and personable approach, with a positive and proactive attitude.

• Strong work ethic, sound judgment, and a flexible, team-oriented mindset.

Must be able to work in a hybrid environment with a minimum three-day-per-week commitment in a downtown Vancouver office. If this sounds like the role for you, please apply today! Please reference job number 05060-0013426336 in all correspondence.

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