We are looking for a Payroll Specialist - US to support accurate and compliant payroll operations for employees across North America in Toronto, Ontario. This Long-term Contract position is ideal for a detail-oriented payroll specialist who can oversee end-to-end processing, maintain strong data accuracy, and work closely with HR and internal partners. The successful candidate will contribute to payroll approvals, reporting, audits, and year-end activities while delivering dependable service in a fast-paced environment.

Responsibilities:

• Oversee the full payroll cycle for Canadian and U.S. employee groups, ensuring each bi-weekly run is completed accurately and on schedule.

• Review payroll results, complete audits and reconciliations, and provide final sign-off before payroll is released.

• Maintain payroll system settings and support updates or enhancements to keep processes aligned with legislative and organizational requirements.

• Coordinate employee record changes such as hires, promotions, transfers, status updates, and departures while preserving accurate HR and payroll data.

• Process terminations, prepare final pay calculations, and issue Records of Employment where required.

• Support onboarding administration by initiating required steps, following up with internal stakeholders, and organizing digital employee documentation.

• Prepare compliance reports, assist with internal and external audit requests, and contribute to year-end reporting and related payroll activities.

• Work collaboratively with HR, finance, vendors, and other stakeholders to resolve payroll matters and provide responsive day-to-day support.

• Assist with vendor invoice administration, payroll-related special projects, and other assigned operational priorities.

• Minimum of 5 years of payroll experience, including progressively broader responsibility in payroll operations.
• Hands-on experience processing both Canadian and U.S. payroll is required.
• Proficiency with ADP Workforce Now, including use within Canadian and U.S. payroll environments.
• Strong understanding of payroll compliance, deductions, benefits administration, and tax-related payroll processes.
• Advanced attention to detail with the ability to manage sensitive and confidential information with professionalism.
• Effective communication skills with the ability to work confidently with employees and stakeholders at all levels.
• Strong organizational, analytical, and time-management abilities, with the capacity to manage multiple deadlines.
• Proficiency with Microsoft Excel, Word, and Outlook; experience in retail or a corporate office setting is considered an asset.

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