We are looking for a detail-oriented Payroll Specialist to join our team in Vaughan, Ontario. In this long-term contract role, you will play a key part in managing payroll processes, handling accounts payable, and ensuring compliance with financial regulations. This position offers an excellent opportunity to contribute your expertise in payroll administration and accounting within a fast-paced environment.

Responsibilities:
• Process weekly payroll for approximately 150 employees, including salaried and hourly staff, using EZpay.
• Set up new employees and manage terminations within payroll systems, ensuring accuracy in vacation accruals and deductions.
• Prepare payroll files for bank uploads and oversee remittances such as government contributions, vacation payouts, and union payments.
• Handle accounts payable by reviewing, coding, and entering 10–15 invoices daily into QuickBooks Desktop.
• Issue around 80 cheque payments bi-weekly, ensuring timely and accurate processing.
• Allocate expenses to appropriate general ledger accounts in a non-purchase order environment.
• Maintain effective communication with vendors and internal departments across multiple locations.
• Manage invoices received through mail and the accounts payable inbox efficiently.
• Oversee expenses related to repairs, maintenance, IT, and office operations.
• Collaborate with HR to ensure payroll compliance and resolve any discrepancies.
• Minimum of 3 years of experience in payroll and accounting functions.
• Proficiency in payroll systems such as EZpay, ADP Workforce Now, Ceridian, or Dayforce.
• Strong knowledge of payroll processes, including remittances and vacation payouts.
• Familiarity with QuickBooks Desktop and general ledger account allocations.
• Experience in handling accounts payable, including invoice processing and cheque issuance.
• Excellent organizational and time-management skills to handle multiple tasks effectively.
• Ability to work collaboratively with vendors and internal teams across various locations.
• Strong attention to detail and accuracy in financial processes.

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