We are looking for a Payroll Administrator to join a healthcare-focused organization in Waterloo, Ontario. In this role, you will help ensure employees and contractors are paid correctly and on schedule while maintaining accurate payroll records and supporting compliance requirements. This is an excellent opportunity for a detail-oriented individual who enjoys working collaboratively and contributing to a dependable payroll function. You will also play an important part in supporting staff inquiries and strengthening day-to-day payroll operations.

Responsibilities:
• Manage end-to-end bi-weekly payroll for a large and varied workforce, including salaried, hourly, unionized, and piece-rate employees.
• Review payroll registers and related reports to confirm accuracy, identify discrepancies, and resolve issues before payment is released.
• Ensure earnings, deductions, garnishments, vacation pay, and benefit-related adjustments are processed correctly and within required timelines.
• Work closely with Human Resources and other internal teams to keep employee payroll information current and properly documented.
• Prepare and distribute payroll-related documents, including records of employment, tax forms, remittances, and year-end slips such as T4s.
• Respond to questions from employees, external contacts, and government agencies by providing clear and timely payroll support.
• Generate payroll data, summaries, and supporting reports to assist with audits, reconciliations, and internal review needs.
• Contribute to process improvements that enhance service quality, accuracy, and overall operational efficiency.
• Carry out additional payroll and administrative duties as needed to support the broader team.
• University degree or college diploma in Accounting, Business, Finance, or a related field.
• Minimum of 3 years of experience in payroll, accounting, or human resources.
• Solid understanding of Canadian payroll legislation and payroll administration practices.
• Hands-on experience with payroll systems such as Vista or Sage 300.
• Strong working knowledge of Microsoft Office, particularly Word and Excel.
• Demonstrated accuracy, organization, and ability to manage multiple priorities in a deadline-driven environment.
• Excellent English communication skills, both written and verbal, with a strong service-oriented approach.
• Experience in healthcare or home care is considered an asset, and all candidates are required to undergo a background screening process.

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