Our client, an established organization in the Kitchener-Waterloo area, is seeking a Payroll Administrator to join their team. This is an excellent opportunity for a detail-oriented payroll professional with experience managing multi-provincial payroll, including Quebec, who takes pride in ensuring employees are paid accurately and on time.

The Payroll Administrator will be responsible for the day-to-day administration of payroll, employee data maintenance, payroll reporting, government filings, payroll calculations, and responding to employee and management inquiries.

Must-Have Qualifications

• Payroll experience using Oracle is required.
• Minimum 2 years of payroll experience.
• Experience processing multi-provincial payroll, including Quebec, is required.
• Payroll Compliance Practitioner (PCP) designation is required.
• Strong understanding of Canadian payroll legislation and compliance requirements.
• Strong attention to detail and accuracy.
• Ability to manage confidential employee and financial information.
• Excellent organizational skills and the ability to meet strict payroll deadlines.

Key Responsibilities

Payroll Processing & Administration

• Collect, review, and validate employee hours and payroll submissions.
• Calculate and input employee hours and other payroll-related information.
• Enter payroll changes and employee updates for each pay period.
• Provide payroll information and support to Branch Managers as required.
• Process special payroll entries, including bonus payments and other adjustments.
• Calculate statutory holiday pay and other payroll-related entitlements.
• Calculate and process health benefit and pension payments.
• Prepare and verify employee statements of earnings.
• Run payroll reports and review information for accuracy.
• Prepare and process payroll-related journal entries.
• Ensure payroll is processed accurately and within established deadlines.
• Process payroll across multiple Canadian provinces, including Quebec.

Government Reporting & Compliance

• Complete and submit required government forms and documentation.
• Prepare and submit Employment Insurance (EI) new hire reports.
• Prepare and process Records of Employment (ROEs).
• Assist with the preparation, reconciliation, and distribution of annual T4s.
• Ensure payroll records and documentation are accurate and properly maintained.
• Maintain compliance with federal and provincial payroll legislation.
• Apply Quebec-specific payroll requirements as applicable.

Banking Administration

• Support payroll-related banking administration and processes.
• Maintain open communication with banking partners and internal stakeholders.
• Respond to and resolve payroll-related banking inquiries and discrepancies.
• Ensure payroll funding and banking information is accurate and timely.

• Experience administering payroll in a high-volume or fast-paced work environment.
• Working knowledge of payroll practices, benefit administration, and payment processing procedures.
• Familiarity with payroll and accounting systems such as ADP Workforce Now, Ceridian, or similar platforms.
• Ability to prepare reports, complete calculations accurately, and manage payroll data with strong attention to detail.
• Understanding of payroll compliance requirements, including government forms, deductions, and year-end documentation.
• Proficiency with reporting tools and software used to support payroll analysis and record management.
• Strong communication skills with the ability to work effectively with managers, employees, auditors, and external contacts.
• Organized approach to administrative work, with the ability to manage confidential information responsibly.

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