We are looking for a dynamic and detail-oriented Office Services Associate to join our team in Vancouver, British Columbia. In this contract role, you will play a key part in ensuring the smooth day-to-day operations of our office, contributing to a welcoming and efficient work environment. This position offers a unique opportunity to support a variety of administrative and office services tasks while fostering an engaging and positive workplace culture.

Responsibilities:

• Serve as the first point of contact for visitors and clients, creating a warm and detail-oriented atmosphere.

• Handle incoming calls, direct inquiries appropriately, and provide general information.

• Facilitate employee onboarding processes, including safety inductions, access card issuance, and office tours.

• Prepare and manage monthly expense reports for executives.

• Oversee boardroom and meeting space usage, including scheduling, catering, setup, cleanup, and audio-visual support.

• Coordinate off-site events and meetings, managing venue bookings, catering, and technology needs.

• Collaborate with building management and the Office Services Lead to address maintenance and service requests.

• Administer travel arrangements, including booking flights and hotels, maintaining travel profiles, and managing related logistics.

• Support office events by planning and organizing activities that enhance workplace culture.

• Maintain office cleanliness, organization, and supplies, including reception, common areas, and kitchen upkeep.

• Proven experience in customer service or office administration roles.
• Strong skills in managing inbound calls and directing inquiries.
• Proficiency in handling office functions, such as photocopying, scanning documents, and data entry.
• Demonstrated ability to plan and book travel arrangements for staff.
• Experience in event management, including coordinating logistics and catering.
• Proficient in using Office applications, including Word, Excel, and Outlook.
• Attention to detail and the ability to maintain confidentiality in handling sensitive information.
• Knowledge of workplace health and safety practices, including first aid and emergency preparedness.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

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