Position: Office Manager/Senior Administrator
Location: Toronto

Are you a seasoned administrative professional seeking a stimulating career opportunity? Quantum Management Services is currently seeking a proactive and experienced Office Manager/Senior Administrator to join a rapidly growing Financial Services Company in the heart of Downtown Toronto. This is a newly created role that offers a fantastic opportunity to support the senior leadership team, while acting as the face of the company and collaborating with internal and external stakeholders.
Perks and Benefits:

- 4-days Onsite: Enjoy the flexibility of working from home on Fridays.
- Prime Downtown Location: Conveniently located in the heart of Toronto's vibrant financial district.
- Competitive Compensation: Attractive base salary accompanied by a rewarding bonus structure.
- Comprehensive Benefits Package: Full benefits to support your health and wellness needs.
- Exciting Growth Opportunity: Join a company on the rise and be part of its expansion journey.
Responsibilities:

As the Office Manager/Senior Administrator, you will play a crucial role in supporting the executive team and ensuring the smooth functioning of the office.

Your responsibilities will include:


- Managing executive travel arrangements and expense reports.
- Coordinating internal and external meetings and events.
- Serving as the primary point of contact for office vendors and service providers.
- Overseeing office space layout and maintenance.
- Enhancing office efficiency and professionalism through proactive initiatives.
- Welcoming and assisting guests with a warm and professional demeanor.
- Handling incoming and outgoing mail and courier services.
- Assisting with governance, contract management, and compliance tasks.
- Supporting finance and legal advisors with corporate registrations and filings.
- Managing document distribution and storage to ensure accuracy and accessibility.
- Recording meeting minutes and updating Salesforce with relevant information.
- Assisting with investor events and the creation of presentation materials.

Qualifications:

- At least 5 years of relevant professional experience.
- Experience supporting senior finance professionals in a regulatory and compliance capacity is highly desirable.
- Familiarity with small company environments is an asset.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Knowledge of Salesforce and expense reporting software is advantageous.
- Ability to establish effective working relationships with colleagues and clients.

If you possess the skills and experience outlined above, we encourage you to apply by submitting your updated resume to Rory Colgan at rory.colgan@quantum.ca.

REFER A PERM HIRE AND EARN UP TO $1,000! For more details, click here.

OUR VIRTUAL DOORS ARE OPEN! We’re also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.