We are looking for an Office Experience Assistant to help create a welcoming, organized, and efficient workplace in Toronto, Ontario. In this Long-term Contract position, you will support daily office operations, coordinate shared spaces, and assist employees and guests with a high level of professionalism. This opportunity is ideal for someone who enjoys administrative support, facilities coordination, and delivering a positive in-office experience within a consultancy environment.

Responsibilities:
• Keep common areas presentable and functional by checking shared spaces regularly, refreshing supplies, and preparing meeting rooms for daily use.
• Track workplace supply levels across printers, collaboration areas, kitchens, and other shared zones, and arrange replenishment when needed.
• Coordinate food service for meetings and internal gatherings, including delivery timing, room setup, presentation, and post-event cleanup.
• Help maintain conference rooms by confirming layout readiness, ensuring essential materials are available, and providing basic assistance with room technology.
• Identify facility concerns and work with vendors, building contacts, and internal office support teams to resolve maintenance issues promptly.
• Support kitchen operations by refilling snacks and beverages, tidying appliances and counters, and monitoring inventory and equipment condition.
• Assist with internal events by organizing room setup, signage, and related logistics to ensure a smooth employee experience.
• Provide coverage for front-of-office and office support duties during busy periods, breaks, or team absences, including end-of-day close procedures.
• Welcome visitors, manage sign-in and badge preparation, offer directions and amenities, and help coordinate guest access in line with security expectations.
• Review incoming meeting and visitor support requests, respond to general inquiries, and connect employees or guests with the appropriate teams for timely assistance.
• Previous experience in an administrative, office support, reception, or workplace services role.
• Strong customer service skills with the ability to interact professionally with employees, guests, and external partners.
• Comfortable handling inbound calls, email communication, appointment scheduling, and general administrative coordination.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to manage multiple tasks at once while maintaining attention to detail in a fast-paced office setting.
• Confidence in performing basic data entry and keeping information organized and accurate.
• Able to work independently, show initiative, and respond quickly to changing day-to-day office needs.
• Strong communication and problem-solving skills, with a dependable and service-focused approach.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

This job posting is for a current vacancy with our client.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

© 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.