We are looking for an Office Coordinator to support a detail-oriented and welcoming workplace in Waterloo, Ontario. This Contract position is ideal for someone who enjoys being the first point of contact for visitors while keeping daily office operations organized, efficient, and guest-focused. The successful candidate will contribute to office readiness, administrative coordination, and employee experience initiatives, while helping create a positive and well-maintained environment for staff and guests.

Responsibilities:
• Welcome visitors, employees, and delivery personnel with a courteous and helpful approach, creating a positive front desk experience.
• Manage office entry procedures by overseeing visitor registration, issuing access badges, and following established security practices.
• Prepare the workplace each day by checking meeting spaces, common areas, and reception to ensure they are clean, organized, and fully functional.
• Coordinate with service providers and internal teams to resolve facility, technology, or room setup issues in a timely manner.
• Maintain essential workplace supplies and shared resources, including stationery, sanitation items, chargers, and meeting room materials.
• Receive, sort, scan, and distribute mail and parcels, while arranging courier pickups and deliveries with appropriate teams and vendors.
• Monitor office service requests and internal communication channels, responding to routine inquiries and directing items to the right contacts.
• Support administrative purchasing by ordering supplies, tracking office-related expenses, and assisting with vendor coordination.
• Contribute to workplace culture by helping organize events, celebrations, hospitality activities, and other employee engagement initiatives.
• Use office platforms and systems to support reception, communications, ticket management, and day-to-day coordination tasks.
• Previous experience in reception, office coordination, or an administrative support role.
• Strong customer service skills with the ability to interact confidently and professionally with guests and employees.
• Excellent organizational skills and close attention to detail in managing multiple daily priorities.
• Ability to handle clerical tasks such as data entry, document processing, supply tracking, and correspondence support.
• Experience coordinating courier services, mail distribution, and package handling in an office setting.
• Comfortable using workplace technology and software such as Google Workspace and other administrative or ticketing tools.
• Able to work independently, solve problems proactively, and maintain a well-run front office environment.
• Creative and team-oriented approach to supporting events, hospitality, and office culture initiatives.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

This job posting is for a current vacancy with our client.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

© 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.