We are looking for an Office and Finance Coordinator to join a growing engineering firm in Lower Mainland, British Columbia. This position combines office administration, project support, executive assistance, and finance coordination in a collaborative team environment. The successful candidate will help keep daily operations organized while contributing to invoicing, bookkeeping, payroll administration, and client-facing documentation. This is an excellent opportunity for someone who enjoys a varied role and wants to build on both administrative and financial skills within a services setting.

Responsibilities:
• Support leaders and project staff with day-to-day administrative tasks, meeting logistics, calendar coordination, and follow-up on priorities.
• Organize project files, maintain internal tracking tools, and help ensure schedules and documentation remain current and accessible.
• Create and format client proposals, reports, presentations, and other business documents with a high degree of accuracy and professionalism.
• Contribute to marketing and business development efforts by assisting with submission packages, promotional materials, and related administrative activities.
• Maintain orderly office systems, records, and workflows to support efficient operations across the organization.
• Prepare client billing for engineering work and help ensure invoices are issued accurately and on time.
• Assist with accounts payable and accounts receivable activities, including entering vendor invoices, processing payments, and tracking outstanding items.
• Provide bookkeeping support through bank reconciliations, financial record maintenance, and assistance with month-end administrative tasks.
• Coordinate payroll-related information using Payworks and liaise with the external accounting firm to provide required financial and payroll documentation.
• At least 3 years of experience in an administrative role within engineering, construction, business services, or a comparable office environment.
• Strong organizational skills with the ability to manage competing deadlines and maintain accuracy across multiple responsibilities.
• Clear written and verbal communication skills, along with a thorough and collaborative approach to working with internal and external stakeholders.
• Proven ability to work independently, take initiative, and remain dependable in a small team setting.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams.
• Experience with project coordination, invoicing, bookkeeping, payroll support, or accounting administration is considered an asset.
• Familiarity with QuickBooks, Payworks, or similar financial and business systems is preferred.
• Interest in expanding accounting and finance knowledge while supporting a growing business services firm.

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