We are looking for an organized and resourceful Office Administrator to support daily operations for a construction company. This position combines administrative coordination with project management related support, helping keep projects, records, schedules, and communications running smoothly. The successful candidate will bring strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced office setting.

Responsibilities:

• Keep construction and office activities on schedule by monitoring key dates, following up on progress, and maintaining accurate status information across active projects.

• Prepare, update, and organize reports, records, and supporting documentation to ensure reliable internal reference and efficient information flow.

• Oversee calendars for leadership and team members by arranging meetings, appointments, and room bookings while keeping schedules current.

• Address administrative and accounting-related issues by reviewing invoices, expense claims, bill payments, and discrepancies with appropriate follow-up.

• Maintain office readiness through supply ordering, inventory oversight, mail handling, courier coordination, and general workspace organization.

• Draft and distribute internal correspondence, memos, presentation materials, and meeting documents in a clear and accurate format.

• Maintain confidential filing systems, databases, purchase order records, receipts, and other operational documents with a high degree of accuracy.

• Act as a point of contact for vendors, subcontractors, and internal staff, directing inquiries and supporting smooth day-to-day coordination.

• Monitor shared email inboxes, route messages to the appropriate stakeholders, and respond to routine administrative inquiries as needed.

• Provide broad administrative assistance to leadership and project teams, including support for special assignments and evolving business needs.

• Minimum of 3 years of experience in office administration, HR administration, or a similar support role.
• Demonstrated ability to manage calendars, documentation, correspondence, and competing priorities in a structured office setting.
• Experience working with HR systems or platforms such as ADP Workforce Now, Ceridian, or Dayforce.
• Familiarity with benefits administration, employee support processes, and general human resources procedures and policies.
• Strong written and verbal communication skills, with the ability to prepare clear business documents and interact effectively with internal and external contacts.
• High level of accuracy, discretion, and organizational skill when handling confidential records and administrative data.
• Proficiency with standard office software and the ability to learn internal tools, databases, and tracking systems quickly.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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