We are looking for a dependable Office Admin to support workplace operations in North York, Ontario within a detail-focused services environment. This Long-term PART TIME Contract position is ideal for someone who enjoys keeping an office organized, welcoming, and efficient while assisting employees, visitors, and service partners. The successful candidate will bring strong administrative skills, a service-focused approach, and the ability to manage a range of office coordination tasks with care and accuracy.

Responsibilities:

• Oversee day-to-day administrative activities to help maintain an efficient, organized, and detail-focused office setting.

• Prepare shared kitchen and refreshment areas each morning by servicing coffee equipment and restocking commonly used supplies.

• Welcome couriers, vendors, visitors, and team members requiring access support, and direct requests appropriately.

• Handle incoming mail by receiving, organizing, and distributing items to the correct recipients in a timely manner.

• Arrange shipping and delivery services for overnight and same-day packages, and coordinate pickup requests as needed.

• Monitor office inventory levels, place orders for supplies, and liaise with external vendors to keep essential materials available.

• Support employee access administration by requesting identification badges, coordinating parking arrangements, and assisting with onboarding-related office needs.

• Maintain accurate tracking spreadsheets for badge assignments, parking details, accounting codes, and other administrative records.

• Provide additional office assistance such as data entry, document handling, and general coordination to support smooth workplace operations.

• Minimum of 2 years of experience in an administrative, office support, reception, or workplace coordination role.
• Strong customer service skills with a detail-focused, approachable, and helpful manner.
• Ability to manage varied responsibilities independently while remaining flexible in a fast-paced office environment.
• Excellent organizational skills and close attention to detail when handling records, supplies, and routine office processes.
• Proficiency with Microsoft Office applications, particularly Excel, including basic spreadsheet updates and printing tasks.
• Comfortable performing data entry and maintaining accurate administrative information.
• Confidence interacting with employees, couriers, vendors, and service providers in a services setting.
• Reliable and punctual, with the ability to work onsite as required each week.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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This job posting is for a current vacancy with our client.

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