We are seeking a Marketing Communications Coordinator to support the planning and execution of trade shows and event-related initiatives based in Richmond Hill, Ontario. This opportunity is well suited to an early-career professional who enjoys organizing multiple moving parts, managing timelines, and contributing to marketing activities in a collaborative environment. The successful candidate will assist with event coordination, marketing communications, and cross-functional collaboration while building hands-on experience in a dynamic setting.

Responsibilities

• Coordinate trade show and event logistics from initial planning through post-event follow-up, helping to ensure timelines, materials, and schedules are managed effectively.
• Arrange vendor services, venue bookings, and event registrations while maintaining accurate records and clear communication with relevant parties.
• Prepare, organize, and track shipments of booth materials, promotional assets, and event supplies to support successful event execution.
• Collaborate with sales teams and internal stakeholders to align event plans with business priorities and provide coordination support as needed.
• Monitor multiple event timelines simultaneously, identify potential issues early, and help adjust plans to keep deliverables on track.
• Assist with the development and coordination of marketing communications materials, including print and digital content, using tools such as Adobe Creative Cloud and Adobe InDesign when required.
• Update information in CRM and content management systems to support lead tracking, event follow-up, and the accuracy of marketing records.
• Support post-event activities by collecting results, organizing follow-up actions, and assisting with evaluations to inform future planning.

Qualifications

• Strong organizational skills with the ability to manage multiple projects, deadlines, and logistical details at the same time.
• Clear written and verbal communication skills to work effectively with vendors, sales teams, and internal departments.
• Familiarity with marketing tools and platforms such as Adobe Creative Cloud, Adobe InDesign, CRM systems, or CMS platforms is considered an asset.
• Interest in event coordination, marketing communications, and supporting sales-related initiatives.
• Strong attention to detail and a practical, solutions-focused approach to problem-solving in a fast-paced environment.
• Ability to travel regularly as part of event and trade show support responsibilities.
• Previous exposure to editorial content, website updates, or general marketing activities is considered an asset.
• Collaborative mindset with an interest in learning and professional growth in an early-career role.

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