Our client is a Canadian-based company located in Hamilton, Ontario seeking a Manager, Payroll & Benefits to join their team and take ownership of payroll, benefits, pension administration and related HR processes for both Canadian and U.S. employees.

Reporting to the Chief Financial Officer and Vice-President of Human Resources, this is a highly visible role that works closely with Finance, Human Resources, external consultants, benefit providers, pension trustees and government agencies.

Key Responsibilities

Payroll Administration

• Administer Canadian and U.S. salaried payroll, ensuring accurate, timely and confidential processing.
• Oversee Canadian hourly payroll administration in accordance with the collective bargaining agreement and applicable legislation.
• Review payroll registers, coordinate payroll funding and maintain accurate payroll records.
• Prepare and file annual payroll reporting, including T4s, T4As and U.S. Forms W-2.
• Ensure compliance with payroll legislation, tax requirements, employment standards and company policies.

Benefits Administration

• Manage the day-to-day administration of Canadian and U.S. employee benefit programs, including health, dental, life, disability and AD& D plans.
• Administer short- and long-term disability claims, including coordination of return-to-work programs.
• Lead annual benefit renewals, carrier negotiations and cost-containment initiatives.
• Liaise with benefit providers, consultants, legal counsel and employees.
• Reconcile benefit eligibility files, carrier invoices and management reports.
• Administer Supplemental Unemployment Benefit (SUB) Plan requirements and regulatory filings.

Pension Administration

• Serve as a member of the Company's Pension Committee.
• Administer defined benefit, defined contribution and SIMPLE IRA pension plans.
• Process pension transactions including retirements, enrolments, pension adjustments, lump-sum payments and benefit calculations.
• Maintain pension records and ensure compliance with applicable legislation and filing requirements.
• Prepare pension reports, funding schedules, benefit forecasts and regulatory filings.
• Monitor pension funding requirements and support ongoing process improvements.

Payroll Accounting & Financial Reporting

• Prepare and reconcile payroll, benefit and pension-related journal entries.
• Reconcile payroll liabilities, source deductions, benefit premiums and pension contributions.
• Process statutory remittances, including EHT, WSIB and other regulatory obligations.
• Calculate monthly insurance premiums and prepare related payments.
• Prepare weekly funding requirements for the Administrative Services Only (ASO) account.
• Support monthly and year-end financial reporting.
• Provide payroll, pension and benefit information for financial statement preparation.

• At least 7 years of progressive experience in payroll, benefits, and related finance or HR administration functions.
• Demonstrated success managing salaried payroll in a complex organization, with exposure to high-volume payroll operations.
• Hands-on experience with ADP Workforce Now is required.
• Strong reconciliation and account balancing skills, with the ability to identify and correct variances efficiently.
• Background in benefits and pension administration, including coordination with third-party providers.
• Advanced proficiency in Microsoft Office, particularly Excel, for analysis, reporting, and payroll-related documentation.
• Knowledge of payroll compliance requirements and standard payroll accounting practices.
• Experience supporting U.S. payroll processes or multi-entity payroll environments would be considered an asset.

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This job posting is for a current vacancy with our client.

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