We are looking for a dependable Mailroom Assistant to support day-to-day office operations in Ontario. This position blends mail handling, front-desk support, records administration, and supply coordination in a detail-oriented office setting. The successful candidate will bring strong organizational skills, sound judgement, and a service-focused approach to keeping daily workflows running smoothly.

Responsibilities:
• Receive, organize, and deliver incoming mail throughout the office on a daily basis.
• Prepare outgoing correspondence, parcels, and courier shipments while ensuring items are sent accurately and on time.
• Print vendor invoices and arrange their distribution to the appropriate teams each day.
• Support accounts payable administration by entering invoice information and assisting with document handling as paperless processes are introduced.
• Maintain orderly electronic and physical filing systems so records remain accurate and easy to retrieve.
• Provide backup coverage at reception, welcoming visitors and addressing general questions in a courteous manner.
• Track inventory levels for kitchen and office essentials and place orders to keep supplies fully stocked.
• Assist with a range of general administrative duties to support smooth office operations.
• At least 2 years of experience in a mailroom, administrative, reception, office services, or similar support role.
• Strong attention to detail with the ability to manage documents, invoices, and records accurately.
• Well-developed organizational and time-management skills with the ability to balance multiple daily tasks.
• Comfortable using Microsoft Office applications, including Outlook, Word, Excel, and Access.
• Familiarity with mail distribution, shipping coordination, and general office functions.
• Strong communication and customer service skills when interacting with visitors, couriers, and internal staff.
• Experience working with office technology or systems such as ERP platforms, Kronos, inkjet devices, or Konica Minolta equipment is considered an asset.
• Ability to handle mail, packages, and workplace supplies safely and reliably.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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This job posting is for a current vacancy with our client.

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