We are looking for a Legal Secretary with Cantonese language proficiency to join a team on a long-term contract assignment. This position supports senior leadership by coordinating legal administration, organizing corporate records, and preparing formal documentation with a high degree of accuracy and discretion. The successful candidate will play an important role in keeping executive priorities, legal filings, and stakeholder communications well managed in a detail-focused environment.

Responsibilities:

• Coordinate day-to-day legal and administrative operations to maintain an efficient and well-organized office environment.

• Provide senior-level support to leadership by managing complex assignments, preparing correspondence, and following up on priority matters.

• Draft, format, and maintain board minutes, corporate resolutions, and other legal documentation while ensuring records are current and properly filed.

• Safeguard confidential corporate information and handle sensitive materials with sound judgement and discretion.

• Liaise with banks, external partners, and key stakeholders to support transactions, documentation requests, and corporate administrative matters.

• Organize, track, and secure both paper and electronic files to support accessibility, compliance, and record accuracy.

• Assist with the coordination of major corporate projects by monitoring deadlines, preparing materials, and keeping initiatives moving forward.

• Use Microsoft Office and legal support tools to prepare reports, manage communications, and produce high-quality documentation.

• Experience speaking Cantonese highly preferred (verbal & written).

• Experience working with legal documents, including pleadings, resolutions, minutes, and related correspondence.

• Proficiency with calendar management and coordinating schedules for leadership or legal professionals.

• Hands-on ability with CompuLaw or similar legal calendaring and docketing software.

• Strong document handling skills, including photocopying, scanning, and maintaining organized file systems.

• Working knowledge of litigation support processes and legal administrative procedures.

• Excellent written communication skills with strong attention to detail and formatting accuracy.

• Ability to manage confidential information with discretion and maintain a detail-oriented approach in sensitive situations.

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