Legal Intake Assistant - Law Firm in Vancouver

About The Firm:

Our client is a mid-size law firm with practice areas in business law, real estate law, and wills & estates law.

They are seeking a full-time Legal Administrative Assistant to join the growing team. This role offers an excellent opportunity for individuals interested in kickstarting their legal career, even with little to no prior experience. In addition to handling prospective client inquiries, this position will teach you the inner workings of a law firm while encouraging you to build your knowledge and experience in the legal field.

About The Role:

• Initial Inquiries: Handling client inquiries through emails and phone calls, including recording information and concerns, informing clients of our legal fees and process, and maintaining communication throughout preliminary stages of the inquiry.
• Record-Keeping: Tracking and updating information on client inquiries to ensure they are handled in a timely manner.
• Drafting Administrative Documents: Assisting with the drafting of retainer agreements and invoices, per the request of lawyers, to finalize the final stages of the client inquiry process.
• Front Desk and Reception Duties: Ensuring smooth office operations by managing general administrative duties, including answering and directing phone calls, relaying messages, and opening client files.
• Collaboration: Working closely with the Practice Manager and senior management to improve workflows and meet client inquiry and retention goals.
• Software Proficiency: Learning and utilizing general (e.g. Microsoft Office, Google Suite) and industry-specific software (e.g. Soluno).

Candidate Requirements:

• A genuine interest in the legal field.
• Willingness to learn about real estate, business, and wills and estates law.
• Advanced external and internal communication skills (i.e. with clients and team members).
• Advanced time-management abilities.
• Proficient multi-tasking and prioritization skills.
• Advanced in Microsoft Office and Google Workspace tools.
• Advanced organizational skills with keen attention to detail.
• Tech-savviness and adaptability to new tools.
• Proactive attitude (i.e. ready to contribute in a fast-paced environment).
• Passion for growth, long-term commitment, and working in a vibrant team culture.

What They Can Offer:

• Opportunity to kickstart your legal career and to gain exposure to business law, real estate law and wills & estates.
• Career growth opportunities within the team.
• Join a growing, collaborative and support team.
• Extended health benefits including dental and vision.

Next Steps:

If you are interested in this opportunity, please apply with a copy of your resume. You can also reach out to the hiring manager Lia King for more information. Please reference job number 05060-0013538900 in all correspondence.

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