Legal Assistant (Infrastructure)

The Role

This senior-level position provides sophisticated support within a specialized infrastructure practice. The role is designed for a professional who excels at high-stakes coordination—acting as a vital link between legal counsel and a diverse range of internal and external stakeholders across multiple offices.

Core Responsibilities

1. Advanced Document Production & Technical Editing

• Drafting & Revisions: Create, format, and meticulously edit complex agreements, reports, and memoranda.
• Technical Suite: Utilize advanced functions in Word, Excel, and PowerPoint to produce professional legal documentation and forms.

2. Practice & Logistics Management

• Strategic Scheduling: Manage complex Outlook calendars, including the coordination of local and multi-office meetings.
• Travel & Travel Support: Oversee and coordinate intricate business travel arrangements.
• Information Systems: Maintain a rigorous bring-forward system, update client file lists, and manage the full lifecycle of client/matter files (opening through closing).

3. Financial & Operational Liaison

• Billing Coordination: Partner with the internal billing department to facilitate the monthly production and review of accounts.
• Communication Hub: Act as a primary liaison between legal staff and external clients at all levels; manage incoming and outgoing correspondence.
• Resource Delegation: Appropriately delegate tasks to specialized service departments and provide auxiliary support to the wider team as needed.

Required Qualifications

• Professional Experience: A minimum of 5 years of experience as a Legal Assistant. Specific experience within a corporate or infrastructure practice is highly preferred.
• Education: Graduate of an accredited Legal Administrative Assistant program or equivalent professional background.
• Technical Expertise: * Advanced proficiency in the Microsoft Office Suite (including MS Teams, SharePoint, and Excel).
• Familiarity with enterprise legal software (such as document management systems, expense reporting tools, and ERP systems like SAP) is a distinct advantage.
• Key Competencies:
• Autonomy: Ability to operate with minimal direction and take initiative on file-related documentation.
• Precision: Exceptional command of spelling, grammar, and legal formatting.
• Leadership: Proven ability to juggle multiple high-priority tasks and delegate work effectively within a team-based environment.
• Relationship Management: Skilled at maintaining excellent professional relationships across all levels of an organization.

If you are interested in this role, please refer to job order 05060-0013346997.

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Questions? Call your local office at 1.888.490.5592. All applicants applying for Canadian job openings must be authorized to work in Canada.

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