We are looking for a Legal Secretary to support a busy legal team in Vaughan, Ontario. This Long-term Contract position is suited to someone who can keep legal files organized, coordinate schedules, and prepare documentation with accuracy in a fast-paced environment. The successful candidate will play an important role in supporting litigation-related activities and maintaining efficient administrative operations within the legal department.

Responsibilities:
• Prepare, format, and revise legal correspondence, court materials, and other documentation with a high level of accuracy.
• Manage calendars, arrange meetings, and track important deadlines to support legal matters and day-to-day workflow.
• Maintain organized physical and electronic files using case management and legal document systems.
• Assist with the preparation, filing, scanning, photocopying, and distribution of pleadings and related legal records.
• Support litigation activities by coordinating documents, monitoring timelines, and helping ensure procedural requirements are met.
• Use legal and administrative software such as Aderant, CompuLaw, Adobe Acrobat, and other case management tools to complete assigned tasks.
• Retrieve and review property or registry-related information through systems such as ACRIS when required.
• Provide general administrative support to the legal department, including handling incoming documents and responding to routine internal requests.

• Previous experience in a Legal Secretary or similar legal administrative position.
• Strong working knowledge of litigation documentation, including pleadings and related court materials.
• Proficiency with legal technology and software, including Aderant, CompuLaw, Adobe Acrobat, and case management systems.
• Experience with calendar coordination and deadline tracking in a legal environment.
• Ability to scan, copy, organize, and manage a high volume of legal documents efficiently.
• Familiarity with ACRIS or similar registry search tools is considered an asset.
• Excellent attention to detail, time management, and written communication skills.
• Ability to work independently while supporting multiple priorities in a legal setting.

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