We are seeking an IT Project Coordinator to support a high-impact virtual learning initiative for a post-secondary environment. This role will lead discovery, requirements definition, and RFP development for a virtual delivery studio and connected classroom technology solution.

This position requires a strong hybrid skillset across project coordination, business analysis, and stakeholder engagement, as there is no dedicated Project Manager assigned. This is a full-time, 3-month contract, working 37.5 hours per week, with onsite presence required in Calgary.

Key Responsibilities

• Lead workshops and stakeholder sessions to gather and document business and technical requirements
• Translate business needs into clear functional and technical specifications
• Act as project coordinator, managing timelines, deliverables, and status updates
• Support development of RFP documentation (scope, evaluation criteria, vendor approach)
• Collaborate with IT teams to ensure solutions are feasible, scalable, and aligned with standards
• Review design plans and provide input on AV / classroom technology requirements
• Conduct research on comparable virtual learning and AV delivery models
• Ensure requirements traceability through solution design, procurement, and implementation
• Identify risks, dependencies, and operational impacts (support, training, sustainment)

Qualifications

• 5–8+ years experience in IT project coordination and/or business analysis
• Proven experience in requirements gathering and stakeholder engagement
• Experience supporting RFP or procurement processes
• Strong ability to work across business and technical teams
• Comfortable operating with high ownership in the absence of a PM

Nice to have:

• Exposure to AV systems, virtual classrooms, or learning technologies
• Experience in post-secondary, public sector, or large enterprise environments

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