We are looking for a Front Desk Coordinator/Receptionist to support daily reception and administrative operations at a school in Richmond Hill, Ontario. This Contract position is ideal for someone who is organized, service-focused, and comfortable managing a busy front office while interacting effectively with students, families, staff, and visitors. The successful candidate will help maintain smooth attendance and sign-in processes, coordinate communications and deliveries, and provide dependable administrative support across the school community.

Responsibilities:
• Welcome visitors, manage front desk traffic, and ensure all guests are properly signed in while notifying the appropriate staff member of their arrival.
• Provide day-to-day administrative assistance such as preparing documents, handling correspondence, filing records, printing materials, and supporting office staff and school leadership.
• Sort, receive, and distribute incoming and outgoing mail, courier items, packages, and other deliveries, while coordinating with operations when rerouting is required.
• Monitor student arrival procedures for entry-level and middle school grades and help ensure safe, orderly front entrance operations.
• Track attendance matters, communicate discrepancies to faculty, and maintain accurate student attendance records and database updates.
• Administer late arrival and student sign-out procedures, confirming required parent authorization and documentation are completed.
• Share timely information with staff, students, parents, and community members regarding school activities and general inquiries.
• Support emergency response procedures by assisting with front office protocols when building evacuation or other urgent situations occur.
• Maintain a tidy, welcoming reception area and represent the organization with discretion, confidentiality, and strong customer service at all times.
• Minimum of 3 years of experience in a reception, front desk, or administrative support role.
• College diploma in administration or a comparable combination of education and practical experience.
• Demonstrated ability to handle confidential information with sound judgement, tact, and professionalism.
• Strong verbal and written communication skills, with the ability to interact effectively with staff, students, families, and visitors.
• Proficiency in administrative tasks such as data entry, file organization, and managing a multi-line phone system.
• Working knowledge of office software including Microsoft Word, Excel, Outlook, and Google Workspace applications.
• Excellent organizational and interpersonal skills, with a strong focus on service and accuracy in a fast-paced environment.
• Vulnerable sector check required.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

This job posting is for a current vacancy with our client.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

© 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.