About the Opportunity

We're seeking an experienced Executive Assistant who thrives in fast-paced environments and takes pride in being the trusted partner that keeps executives focused, organized, and prepared. In this highly visible role, you'll provide strategic administrative support to senior leadership while serving as a key liaison to the Board of Directors. If you're someone who anticipates needs before they arise, manages competing priorities with ease, and enjoys being at the center of important organizational initiatives, we'd love to hear from you.

Key Responsibilities

• Provide comprehensive administrative support to C-suite executives
• Manage complex calendars, meetings, appointments, and travel arrangements
• Coordinate and support Board of Directors meetings, committee meetings, and annual general meetings
• Prepare agendas, board packages, presentations, reports, and meeting materials
• Record and distribute accurate meeting minutes and track follow-up actions
• Serve as a primary liaison between executives, board members, staff, and external stakeholders
• Draft and edit correspondence, reports, and other confidential communications
• Maintain governance documentation and corporate records
• Coordinate executive expense reporting and administrative processes
• Assist with special projects, organizational initiatives, and event planning as required

Qualifications

• 5+ years of Executive Assistant experience supporting senior executives, preferably at the C-suite level
• Experience supporting a Board of
• Exceptional organizational and time management skills
• Strong experience managing confidential and sensitive information
• Excellent written and verbal communication skills
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, Teams, and Excel
• Demonstrated ability to prioritize competing deadlines in a fast-paced environment
• Minute-taking and board governance experience considered a strong asset

What Will Make You Successful

• Professional, polished, and diplomatic approach
• Strong attention to detail and accuracy
• Ability to anticipate needs and proactively solve problems
• Comfortable interacting with senior executives, board members, and community stakeholders
• Passion for supporting an organization that makes a positive difference in the community

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This job posting is for a current vacancy with our client.

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