We are looking for a highly organized Executive Assistant to provide contract support to senior leadership in London, Ontario. This Contract position is ideal for someone who excels in managing executive priorities, coordinating board-related activities, and keeping administrative operations running smoothly. The successful candidate will bring strong judgement, professionalism, and the ability to handle confidential matters while supporting meetings, communications, and day-to-day executive needs.

Responsibilities:
• Manage incoming communications and general corporate inquiries, draft timely responses, and track follow-up items to completion.
• Organize agendas, schedules, and supporting materials for board, committee, and leadership meetings.
• Attend meetings when needed to capture accurate notes, prepare formal minutes, and maintain secure documentation.
• Coordinate all meeting and event logistics, including board sessions, special events, and the annual general meeting.
• Maintain accurate records by updating databases, forms, logs, and filing systems on an ongoing basis.
• Compile, prepare, and circulate monthly board packages while following up on action items and deliverables for board members.
• Provide calendar support for senior executives, arranging internal and external meetings and adjusting priorities as needed.
• Assist with travel coordination, expense reporting, and document preparation, including scanning and photocopying administrative materials.
• Minimum 3 years of experience in an Executive Assistant or senior administrative support role.
• Demonstrated experience supporting C-suite leaders in a fast-paced, detail-focused environment.
• Strong background in calendar management, meeting coordination, and executive scheduling.
• Experience preparing board-related documentation, reports, agendas, and meeting packages.
• Ability to coordinate travel arrangements and complete expense submissions accurately and on time.
• Proficiency with general administrative tasks such as document handling, scanning, filing, and records management.
• Strong written communication skills with the ability to prepare clear correspondence and accurate meeting minutes.

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