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Executive Assistant
Robert Half Mississauga, Ontario
Description du poste
Responsibilities:
• Coordinate executive schedules, organize meetings, assemble briefing materials, and support daily priorities for senior leadership.
• Contribute to human resources planning by maintaining policies, tracking staffing needs, and supporting recruitment activities from posting through interviews and onboarding.
• Partner with internal leaders on employee relations matters, including workplace concerns, accommodations, investigations, and progressive discipline processes.
• Support compensation and benefits administration in collaboration with finance, while maintaining accurate employee files, training records, and related documentation.
• Monitor vacation scheduling and mandatory training completion to help ensure operational coverage and compliance requirements are met.
• Prepare internal and external communications such as reports, presentations, announcements, newsletters, and meeting summaries.
• Act as a liaison for board and governance activities by organizing meetings, compiling agendas and packages, and safeguarding confidential materials.
• Respond to inquiries from internal stakeholders and external partners, resolving escalated administrative issues in a thorough and timely manner.
• Assist with workplace administration tasks such as access credentials, parking coordination, leadership events, and support for volunteers assigned to the portfolio.
• Minimum 3 years of relevant experience in executive support, administration, human resources, or a related function.
• Strong experience supporting senior leaders, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Excellent written and verbal communication skills, with the ability to prepare clear business correspondence and presentations.
• Demonstrated ability to manage confidential information with sound judgement, tact, and discretion.
• Highly organized with strong attention to detail and the ability to balance multiple priorities effectively.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
This job posting is for a current vacancy with our client.
Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.
Only job postings for jobs located in Quebec appear in French.
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Robert Half
Robert Half est la première et la plus grande firme de solutions de gestion des talents spécialisées au monde, qui met en relation des chercheurs d'emploi hautement qualifiés avec des opportunités au sein de grandes entreprises. Nous offrons...
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