Our client is seeking an organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for someone who can manage competing priorities, communicate effectively with diverse stakeholders, and help maintain smooth day-to-day operations in a dynamic, mission-driven environment.

Key Responsibilities

• Provide confidential administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
• Prepare correspondence, presentations, reports, agendas, and meeting materials.
• Support internal and external communications with professionalism, tact, and discretion.
• Coordinate meetings, take minutes, and track follow-up actions.
• Manage expense reporting, invoice processing, and other administrative documentation.
• Maintain organized electronic and physical filing systems.
• Liaise with internal teams, external partners, and community stakeholders.
• Help prioritize inquiries and requests, responding independently where appropriate.
• Support special projects and contribute to process improvements.
• Perform other related administrative duties as assigned.

Qualifications

• Previous experience in an Executive Assistant, Senior Administrative Assistant, or similar administrative support role.
• Strong organizational and time management skills with the ability to handle multiple priorities.
• Excellent verbal and written communication skills.
• Demonstrated ability to work with discretion and maintain confidentiality.
• Proficiency with Microsoft Office Suite and virtual meeting platforms.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and collaboratively in a team environment.
• Postsecondary education in administration, business, or a related field is considered an asset.

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This job posting is for a current vacancy with our client.

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