Robert Half Canada is recruiting on behalf of a private family office seeking a highly organized, adaptable, and discreet Executive Assistant to support senior leadership. This opportunity is well suited to someone who brings strong administrative experience, sound judgment, and a collaborative approach to managing priorities in a professional office environment.

Key Responsibilities

• Provide senior-level administrative support, including complex calendar management, meeting scheduling, and coordination of business and personal appointments.
• Prepare, format, and review correspondence, presentations, reports, and other documents.
• Coordinate meetings, agendas, materials, and follow-up action items.
• Manage travel arrangements and itineraries, including changes and logistics as needed.
• Support expense reporting, invoice processing, and record keeping.
• Serve as a point of contact for internal and external stakeholders, responding with professionalism and discretion.
• Maintain confidential files and sensitive information with a high degree of care.
• Track deadlines, priorities, and ongoing projects to support efficient operations.
• Assist with event coordination and other special projects as required.
• Contribute to process improvements and administrative efficiencies.

Qualifications

• Experience in an Executive Assistant, Senior Administrative Assistant, or similar role supporting senior leaders.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Demonstrated ability to maintain confidentiality and exercise discretion.
• Proficiency with Microsoft Office Suite and virtual collaboration tools.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently while also collaborating effectively with others.
• Postsecondary education in business administration or a related field is considered an asset.

Preferred Experience

• Experience supporting executives in a private office, professional services, or family office environment is an asset.
• Comfort managing shifting priorities and a mix of business and personal administrative support.
• Experience coordinating with multiple stakeholders and external service providers.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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This job posting is for a current vacancy with our client.

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