Robert Half Canada is partnering with a client to hire an experienced Executive Assistant who will provide high-level support to senior leadership and help drive the smooth coordination of daily business operations. This opportunity is ideal for someone who is organized, adaptable, and confident managing a wide range of administrative responsibilities in a professional environment.

About the Opportunity

In this role, you will serve as a trusted administrative partner to senior leaders, helping manage priorities, coordinate communications, and support key business activities. The successful candidate will bring strong attention to detail, sound judgment, and the ability to build effective working relationships with colleagues and external contacts.

Key Responsibilities

• Provide proactive administrative support to senior leadership, including calendar management, meeting scheduling, and travel coordination
• Prepare, edit, and format correspondence, reports, presentations, and other business materials
• Coordinate meetings and events, including agendas, meeting materials, notes, and follow-up on action items
• Manage incoming communications and respond or redirect matters as appropriate
• Handle expense submissions, invoice processing, and related administrative documentation
• Maintain organized records, files, and documentation systems
• Support internal coordination across teams and assist with special projects
• Anticipate needs, identify efficiencies, and help improve administrative processes
• Exercise a high level of discretion when handling confidential information

Qualifications

• Experience in an Executive Assistant or senior administrative support role
• Strong communication skills, both written and verbal
• Excellent organizational and time-management abilities
• Proven ability to manage multiple priorities with accuracy and professionalism
• Strong proficiency with Microsoft Office Suite and standard business technology
• Ability to work independently while collaborating effectively with others
• Sound judgment, discretion, and a service-oriented approach

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This job posting is for a current vacancy with our client.

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