We are seeking an experienced Executive Assistant to provide senior-level administrative and governance support to the CEO for our client. This role is responsible for managing the CEO’s calendar, travel, expenses, communications, meeting preparation, and Board-related coordination to help ensure the office of the CEO runs smoothly and efficiently.

Key Responsibilities:

• Manage the CEO’s calendar, priorities, meetings, and related materials.

• Coordinate travel, itineraries, expenses, and corporate credit card reconciliations.

• Prepare confidential correspondence, reports, presentations, briefing notes, and meeting minutes.

• Serve as a liaison with internal teams, external partners, stakeholders, and community contacts.

• Organize executive meetings, leadership events, and other special projects, including logistics such as venues, catering, and audio-visual support.

• Support CEO communications, contact lists, and call prioritization.

• Coordinate Board and Committee meetings, including agendas, materials, minutes, logistics, and follow-up.

• Maintain Board records and support the secure distribution of Board and Committee information.

• Assist with Board member onboarding, orientation, training, expenses, and related administration.

Requirements:

• Post-secondary education in business, office administration, or a related field.

• 10+ years of executive assistant experience, or an equivalent combination of education and experience.

• Experience supporting a CEO, senior executive, and/or Board of Directors.

• Verbal and written communication in English and French is a must.

• Strong organizational, communication, and project coordination skills.

• Excellent judgment, discretion, professionalism, and attention to detail.

• Ability to manage multiple priorities in a fast-paced environment.

• Flexibility to support occasional early morning or late afternoon meetings.

If this sounds like the role is for you, please apply today! Please reference job number 05060-0013466961 in all correspondence.

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