We are looking for a part-time Executive Assistant to provide hands-on support in a fast-paced property management environment in Toronto, Ontario. This Contract position will focus on helping a senior leader stay organized through calendar coordination, document management, file digitization, and administrative follow-up across multiple projects. The role includes a blend of office, remote, and on-site work, with occasional visits to local property sites to support operations when needed. This is an excellent opportunity for someone who is highly organized, detail-oriented, and comfortable working with professionals such as contractors, accountants, legal contacts, and property managers. Please note this is a part-time opportunity working 20 hours per week!

Responsibilities:

• Manage scheduling, appointments, and administrative priorities to support day-to-day executive activities.

• Organize, scan, and digitize paper-based records to create accurate and accessible electronic files.

• Prepare, track, and reconcile receipts, invoices, and expense-related documentation with a high degree of accuracy.

• Visit property locations in Toronto as required to assist with site-related coordination and provide in-person support.

• Liaise with contractors, property managers, accountants, lawyers, and other external partners to keep projects moving forward.

• Monitor ongoing property and renovation activities, following up on outstanding items and maintaining clear documentation.

• Assist with document preparation and administrative tasks related to legal and financial matters, including power of attorney support.

• Maintain orderly records using tools such as Microsoft Excel, Microsoft Word, scanning systems, and related administrative software.

• 3+ years of experience in an Executive Assistant, Legal Assistant, or similar administrative support role.
• Previous exposure to working with lawyers, accountants, or senior business stakeholders is strongly preferred.
• Strong skills in calendar management, document organization, scanning, and general office administration.
• Proficiency with Microsoft Excel and Word, along with confidence using digital tools for file management and communication.
• Experience handling travel arrangements, expense reporting, or administrative coordination in a detail-focused setting is an asset.
• Excellent communication skills, sound judgment, and the ability to manage sensitive information with discretion.
• Highly organized and patient, with strong attention to detail and the ability to manage manual processes efficiently.

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