We are looking for an Executive Assistant to provide high-level administrative support at our clients organization. This Contract position is well suited to an organized individual who can manage shifting priorities, coordinate executive schedules, and maintain clear communication across teams. The successful candidate will bring strong organizational abilities along with confidence using business tools such as PowerPoint, Microsoft Teams, and Excel.

This is a part-time role, 2 days on-site.

Responsibilities:

• Coordinate meetings and appointments for senior leadership, ensuring calendars are accurate and priorities are managed effectively.

• Prepare meeting agendas, capture detailed minutes, and distribute follow-up information to support timely action items.

• Draft and send clear correspondence on behalf of executives while maintaining a high standard of accuracy and discretion.

• Organize digital and physical records so that documents are easy to access, update, and track.

• Support travel planning, itinerary coordination, and related administrative arrangements as required.

• Process expense submissions and assist with reporting to help maintain accurate financial records.

• Use collaboration and productivity platforms such as Microsoft Teams, PowerPoint, Webex, and Excel to support day-to-day executive operations.

• Handle general administrative tasks, including scanning, photocopying, and other office support activities tied to executive needs.

Qualifications:

• Minimum of 3 years of experience in an Executive Assistant or senior administrative support role.

• Strong ability to manage calendars, schedule meetings, and support multiple priorities in a fast-paced environment.

• Proficiency with Microsoft PowerPoint, Microsoft Teams, and Excel.

• Experience supporting C-suite leaders and handling confidential information with professionalism.

• Familiarity with travel coordination and expense reporting processes.

• Working knowledge of tools such as Cisco Webex Meetings, Concur, CRM platforms, ADP, or Kronos is considered an asset.

• Excellent written and verbal communication skills, with strong attention to detail and organization.

If this position interests you, please do not hesitate to apply online or call us at 613-236-4253 today!

Job Reference Number: 0013436348

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

This job posting is for a current vacancy with our client.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

© 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.