We are looking for an Executive Assistant to provide senior-level support within a fast-moving healthcare organization in Toronto, Ontario. This position is suited to someone who is organized, tactful, and confident managing sensitive information while keeping executive priorities on track. The successful candidate will play a key role in coordinating administrative operations, supporting governance activities, and ensuring day-to-day matters are handled efficiently and effectively.

Responsibilities:
• Oversee the daily administrative functions of the executive office, ensuring priorities are organized and tasks move forward smoothly.
• Manage the executive’s schedule by arranging meetings, appointments, travel plans, and detailed itineraries in alignment with changing business needs.
• Prepare clear correspondence, reports, presentation materials, and briefing documents to support informed decision-making.
• Review incoming messages, requests, and documentation, determine urgency, and coordinate timely responses or follow-up actions.
• Organize internal and external meetings, stakeholder sessions, and special events, including agendas, materials, logistics, and related arrangements.
• Strengthen office operations by identifying opportunities to refine procedures and improve administrative efficiency.
• Provide administrative coordination for the Board of Directors, including scheduling meetings and distributing materials within required timelines.
• Serve as a reliable point of contact between executive leadership, Board members, and other stakeholders when appropriate.
• Handle confidential inquiries and sensitive communications with sound judgement, discretion, and care.
• Bachelor’s degree in business, administration, communications, health administration, or a related discipline.
• At least 2 years of experience supporting a senior executive or C-suite leader in a fast-paced environment.
• Demonstrated experience assisting a Board of Directors, including coordinating meetings and preparing board packages.
• Strong ability to manage multiple priorities, organize complex schedules, and meet deadlines with minimal supervision.
• Excellent written and verbal communication skills, with the ability to draft clear, detail-oriented reports and correspondence.
• Proven judgement, diplomacy, and ability to maintain confidentiality when handling sensitive matters.
• Advanced proficiency with Microsoft Office applications and experience using tools such as Webex, Concur, CRM platforms, or similar business systems.
• Comfortable working in a permanent office setting with flexibility to support occasional early morning, evening, or external meeting requirements.

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