We are looking for an experienced Executive Assistant to provide comprehensive support to our leadership team in Toronto, Ontario. This role is integral to ensuring the smooth operation of executive functions, including calendar management, project coordination, and administrative tasks. If you are detail-oriented, proactive, and thrive in a dynamic healthcare environment, this opportunity is perfect for you.

Responsibilities:

• Manage complex calendars and scheduling needs, ensuring seamless coordination of meetings and appointments.

• Anticipate administrative challenges and proactively address them to support executive priorities.

• Handle sensitive and confidential information with discretion and professionalism.

• Prepare correspondence, briefing materials, meeting agendas, and other documentation.

• Coordinate cross-functional tasks and track project timelines and deliverables.

• Support organizational development initiatives with light project management activities.

• Draft and format reports, presentations, and visual dashboards that align with organizational branding.

• Process contracts, purchase orders, and expense reports while monitoring departmental budgets.

• Organize and support meetings, including preparing agendas, minutes, and follow-up communications.

• Collaborate with internal teams and external stakeholders to ensure smooth operations and timely execution of tasks.

• Completion of a college diploma or certificate in Human Resources, Business Administration, or a related field.
• A minimum of 6-9 years of relevant experience in executive or administrative support roles.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities effectively.
• Strong written and verbal communication skills, including drafting presentations and proofreading documents.
• Proficiency in Microsoft Office Suite and adaptability to learn new systems quickly.
• Demonstrated initiative, problem-solving abilities, and a collaborative approach to challenges.
• Familiarity with tools like ADP, Cisco Webex Meetings, Concur, CRM systems, and Kronos Timekeeping.
• Ability to work independently while maintaining a high level of accuracy and professionalism.

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This job posting is for a current vacancy with our client.

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