We’re looking for a resourceful and detail-driven Executive Assistant to partner closely with a senior leader and help drive day-to-day effectiveness. This role goes beyond traditional administrative support — it plays a key part in keeping priorities on track, ensuring alignment across teams, and enabling leadership to stay focused on high-impact work.

The ideal candidate is someone who is naturally organized, forward-thinking, and comfortable operating in a fast-moving environment where priorities can shift.

How You’ll Contribute

Keeping Leadership on Track

• Oversee and optimize a complex schedule, ensuring time is aligned with key priorities
• Coordinate meetings and commitments across internal teams and external contacts
• Anticipate conflicts, adjust plans as needed, and ensure time is used effectively
• Support inbox management, including drafting responses and prioritizing communications

Driving Meeting Effectiveness

• Organize agendas, materials, and key context ahead of meetings
• Capture important takeaways and next steps when required
• Follow up on action items to keep initiatives moving forward
• Assist in planning off-sites, leadership sessions, and internal events

Connecting Teams and Priorities

• Act as a central point of contact between leadership and various teams
• Support preparation of presentations, updates, and internal communications
• Help coordinate onboarding activities for senior team members
• Track progress on key initiatives and help maintain momentum

Supporting External Interactions

• Arrange and prepare for meetings with external stakeholders
• Compile background information and briefing materials
• Assist with follow-up communications as needed
• Handle sensitive information with a high level of confidentiality

• Minimum of 5 years of experience in executive support roles, preferably within detail-oriented services environments.

• Demonstrated ability to manage competing priorities and deliver results in a fast-paced setting.

• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

• Strong written and verbal communication skills, with a high level of attention to detail.

• Proven ability to exercise sound judgment and maintain confidentiality.

• Exceptional organizational and time-management skills, with a proactive approach to problem-solving.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Questions? Call your local office at 1.888.490.5461. All applicants applying for Canadian job openings must be authorized to work in Canada.

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