We are looking for a highly skilled Executive Assistant to join a dynamic non-profit organization in Toronto, Ontario. This Contract to permanent position involves providing critical administrative support to the Executive Director while ensuring seamless coordination of daily operations. If you thrive in a fast-paced hybrid environment and have a passion for organizational excellence, we encourage you to apply.

Responsibilities:
• Provide comprehensive administrative support to the Executive Director, including managing calendars, organizing documents, and coordinating meeting logistics.
• Prepare and distribute agendas, minutes, and materials for internal staff and board meetings with precision and timeliness.
• Handle administrative paperwork and correspondence, ensuring proper filing and record maintenance.
• Facilitate weekly leadership and board meetings, addressing logistical and administrative requirements.
• Assist in enhancing performance management systems and developing job descriptions to support organizational growth.
• Take ownership of setting agendas for staff meetings, transitioning this responsibility from the Executive Director.
• Organize, review, and process documents related to regional expansion and government relations, leveraging any relevant experience in political or government affairs.
• Perform general office coordination tasks, maintaining a high level of attention to detail and organizational efficiency.
• Work independently in a hybrid work environment, ensuring onsite support three days per week.
• Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role.
• Proficiency in managing multiple calendars and coordinating schedules for executives.
• Strong skills in using Concur for expense reporting and travel arrangements.
• Demonstrated ability to organize and prepare documents, including photocopying and scanning.
• Experience in coordinating meetings and handling logistics for C-suite executives.
• Exceptional attention to detail and ability to prioritize tasks effectively.
• Familiarity with government relations or political processes is an asset.
• Ability to work both independently and collaboratively in a hybrid work setting.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

This job posting is for a current vacancy with our client.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

© 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.