We are looking for a dedicated Executive Assistant to join our clients team in Ottawa, Ontario, on a contract basis. The ideal candidate will provide critical support to senior leadership by managing schedules, coordinating activities, and handling confidential documents. This role requires exceptional organizational skills and a high level of professionalism to ensure seamless day-to-day operations.

Responsibilities:

• Coordinate and manage executive calendars, including scheduling meetings and appointments.

• Organize and oversee activities related to strategic initiatives, ensuring timely execution and follow-up.

• Prepare and draft confidential documents with precision and discretion.

• Take detailed meeting minutes and distribute them promptly to relevant parties.

• Develop and assemble marketing packages to support organizational goals.

• Arrange travel plans and accommodations, ensuring all itineraries are accurate and efficient.

• Process and submit expense reports in compliance with company guidelines.

• Utilize CRM tools to maintain and update client and organizational records.

• Operate office equipment such as photocopiers and scanners to manage documentation needs.

• Support other executive assistant duties as required to maintain smooth operations.

Qualifications:

• Proven experience working as an Executive Assistant, preferably supporting C-suite executives.

• Proficiency in calendar management and scheduling tools.

• Familiarity with systems such as ADP, Cisco Webex Meetings, Concur, and Kronos Timekeeping.

• Strong capabilities in CRM software usage and data management.

• Ability to draft, edit, and handle confidential documents with a high degree of accuracy.

• Excellent organizational and time management skills.

• Professionalism and adaptability in handling multiple priorities.

• Bilingualism in English and French is considered an asset.

If this position interests you, please do not hesitate and apply online today or call us at 613-236-4253!

Job Reference Number: 0013399663

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