We are seeking an organized and tech-savvy Events & Marketing Coordinator to support a large, global organization. This role blends administrative coordination (40%), virtual event management (30%), and digital marketing support (30%). You will work in a matrix environment, supporting multiple stakeholders across regions and time zones, with a focus on delivering high-quality webinars and digital campaigns.

This long-term contract has the potential to go up to 2-years, with an initial term of 6-months. While the first few months will likely command full-time hours, there is the possibility of taking on other contracts once the successful applicant settles into the role.

Key Responsibilities:

Administration (40%)

• Provide meeting support: scheduling, note-taking, action item tracking, and follow-ups.
• Prepare event documentation (run sheets, speaker briefs, agendas).
• Coordinate logistics across multiple time zones and teams.
• Serve as a reliable point of contact for internal stakeholders.

Virtual Events / Webinars (30%)

• Manage end-to-end logistics for webinars (50–100 participants).
• Set up Zoom events, handle registrations, reminders, recordings, and follow-up.
• Act as live event host/facilitator: manage presenters, moderate Q& A, support attendees.
• Troubleshoot technical issues and ensure smooth execution during events.
• Track attendance and prepare post-event reports.

Digital Marketing (30%)

• Build and send event communications (invitations, reminders, follow-ups) using Adobe Campaign.
• Collaborate with marketing to ensure consistent messaging and branding.
• Support basic content creation (emails, landing pages, promotional materials).
• Provide analytics and insights on campaign performance (opens, clicks, registrations).

Qualifications

• 3–5 years of experience in event coordination, marketing, or admin support in a large/global organization.
• Strong skills with webinars software (Zoom ideal) and familiarity with digital marketing automation tools.
• Excellent organizational and communication skills; able to manage multiple priorities in a matrix environment.
• Comfortable working across different time zones and occasionally outside standard business hours.
• Confident facilitating live webinars and managing presenters/attendees.
• Detail-oriented, proactive, and able to handle sensitive information with discretion.

VISA / RELOCATION SUPPORT:

• Preference will be given to candidates who are currently in Greater Vancouver with proper working permission to work in Canada.
• No relocation assistance or visa sponsorship support will be offered for this role.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Questions? Call your local office at 1.888.490.5565. All applicants applying for Canadian job openings must be authorized to work in Canada.

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