We are working a rare and exciting opportunity for an In-house Corporate Paralegal position (Richmond BC or Kelowna).

Key Responsibilities:

Corporate Governance & Entity Management:

- Assist in the preparation of corporate resolutions, written consents, director and shareholder resolutions, and other governance documents for entities across both the United States and Canada.

- Support corporate secretarial functions including drafting meeting materials, maintaining minute books, and ensuring compliance with internal governance procedures.

- Maintain and update corporate organizational charts and entity structure documentation.

Corporate Filings & Regulatory Compliance:

- Prepare and coordinate corporate filings with federal, state, and provincial authorities (e.g., annual returns, registrations, amendments, and other statutory filings).

- Monitor corporate compliance deadlines and maintain a calendar of required filings to ensure entities remain in good standing across all jurisdictions.

Corporate Records & Documentation Management:

- Maintain and organize corporate records, minute books, and governance documents for all entities within the corporate group.

- Implement and maintain a centralized document management system for corporate records and legal documentation.

- Ensure accuracy, completeness, and accessibility of corporate records for audit, legal, and regulatory purposes.

Transaction & Closing Support:

- Work closely with internal stakeholders, including the sales and business teams, to support closing processes for corporate transactions.

- Assist in preparing closing documents, assembling closing binders, and ensuring all documentation is properly executed and archived.

- Develop and implement standardized closing procedures and checklists to streamline internal processes.

Process Development & Operational Improvement:

- Take an active role in building and improving corporate governance and maintenance processes as the company continues to grow.

- Identify opportunities to improve efficiency, organization, and documentation workflows across the legal and operational teams.

- Help establish scalable systems for managing entity records, filings, and legal documentation.

Cross-Functional Collaboration:

- Partner with legal, finance, and sales teams to ensure corporate documentation and compliance requirements are met.

- Provide guidance on internal processes related to corporate approvals, documentation, and recordkeeping.

- Support internal teams in understanding and following closing and governance procedures.

Strategic Contribution:

- Contribute to the development of best practices in corporate governance and documentation management within the organization.

- Bring proactive ideas and solutions to improve structure, organization, and operational efficiency as the company scales.

- Play a key role in shaping the legal operations infrastructure of a growing business.

Ideal Candidate Profile:

- Experienced Corporate Paralegal (ideally 5+ years)

- Strong knowledge and experience working on resolutions, dissolutions and incorporations.

- Track record of maintaining minute books and corporate records.

- Strong working knowledge and understanding of British Columbia and Federal corporate legislation.

- The successful candidate must have excellent organization skills.

- Ability to organize and prioritize multiple deadlines.

- Ability to complete tasks under time constraints and work independently.

If this sounds like the role is for you, please apply today! Please reference job number 05060-0013401429 in all correspondence.

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