We are looking for a highly organized Coordinator, Sustainable Communities to support program operations for a non-profit team in Vancouver, British Columbia. This Long-term Contract opportunity is ideal for someone who enjoys keeping projects, events, budgets, and documentation running smoothly in a collaborative hybrid environment. The successful candidate will provide day-to-day administrative coordination, help maintain reporting and financial records, and ensure timelines, meetings, and deliverables stay on track.

Responsibilities:
• Provide administrative support to the Sustainable Communities team and assist leadership with day-to-day coordination across programs and initiatives.
• Organize calendars, schedule meetings, and monitor key milestones to help the team meet deadlines and follow through on action items.
• Support the planning and delivery of webinars, media briefings, and other public-facing or internal events.
• Maintain organized records, contracts, and departmental documents so information is current, accessible, and ready for reporting needs.
• Assist with budget administration by updating tracking tools, organizing supporting documentation, and helping ensure expenses are recorded accurately and submitted on time.
• Review invoices and team expenses for proper coding alignment with funding sources in collaboration with project leads and department leadership.
• Prepare clear meeting notes and distribute follow-up details for both internal discussions and external stakeholder meetings.
• Coordinate monthly progress reporting and help monitor updates across projects and departmental activities.
• Contribute to project coordination processes, including the use of Smartsheet and other tools introduced to improve workflow tracking.
• Demonstrated experience in an administrative or coordination role, preferably within a non-profit, program, or project-based environment.
• Strong working knowledge of Microsoft Office Suite, including Excel, Word, PowerPoint, Teams, and SharePoint.
• Experience supporting schedules, meetings, documentation, and office functions with a high level of accuracy and organization.
• Ability to assist with budget tracking, expense documentation, and invoice coordination without requiring advanced accounting responsibilities.
• Proven event coordination skills, including arranging logistics and supporting virtual or in-person engagement activities.
• Excellent written and verbal communication skills, with the ability to prepare meeting notes and interact professionally with internal and external stakeholders.
• Familiarity with tools such as Concur, CRM systems, or similar administrative platforms is considered an asset.

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