We are looking for a Contract Administrator to support an organization in Abbotsford, British Columbia. This Long-term Contract position will focus on maintaining accurate contract records, coordinating with vendors and contractors, and ensuring invoicing and cost tracking are completed in a timely manner. The role also supports oversight of deliverables and milestones while helping maintain strong documentation and financial controls across active agreements.

Responsibilities:

• Oversee contract files from initiation through renewal or closure, ensuring all records are complete, accurate, and easy to retrieve.

• Coordinate with vendors, contractors, and internal stakeholders to support positive working relationships and address documentation or invoicing issues promptly.

• Review agreements for accuracy, identify discrepancies, and follow up on corrections before records are finalized.

• Track contract costs, amendments, deadlines, and key milestones using spreadsheets and office software to keep information current.

• Monitor supplier and contractor deliverables to help ensure commitments are met in line with agreed timelines and terms.

• Prepare, organize, scan, and maintain supporting documents using document control best practices and standard administrative procedures.

• Assist with invoice processing and provide occasional support for accounts payable and accounts receivable activities as needed.

• Contribute during high-volume periods, including budget planning cycles, by keeping contract and cost information organized and up to date.

• Minimum 2 years of experience in contract administration, document control, or a related administrative support role.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook, with the ability to manage detailed tracking spreadsheets.
• Experience using accounting or enterprise software such as Sage 50, Sage 300, or similar systems.
• Strong attention to detail with the ability to review documents carefully and identify errors or missing information.
• Ability to work independently, manage priorities with limited supervision, and maintain accuracy in a busy office environment.
• Familiarity with invoicing, basic accounting support functions, and contract compliance processes.
• Experience handling document scanning, filing, and digital record maintenance using tools such as Adobe Acrobat.
• Effective communication skills for working with vendors, contractors, and internal team members in a detail-focused manner.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

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