We are looking for a highly organized Billing Specialist to support project billing, cost review, and financial reporting activities across a portfolio of active contracts. This long-term contract opportunity is based fully on site in Victoria, BC, and is ideal for someone who thrives in a deadline-driven environment, manages multiple projects with accuracy, and works confidently with billing, reconciliations, and cost analysis.

Responsibilities:

• Verify the accuracy of billing data, including labour, time, materials, subcontractor costs, and contract-related charges, and investigate or correct discrepancies as needed.
• Review, validate, and process billing information in accordance with contractual requirements and internal procedures, with a primary focus on billing back hours, time, materials, and other project costs to clients.
• Collect and consolidate project billing details across active projects, including labour hours, material costs, contract billings, and some intercompany charges, and submit finalized information to the Vancouver team for invoicing.
• Validate commercial invoice details for applicable contracts, including work related to the surface vessel program, and enter approved billing data into internal systems; invoice creation may be completed by another team.
• Liaise with operational and finance personnel to gather relevant invoicing information, clarify cost details, and ensure complete and accurate contract billing support.
• Perform reconciliations, resolve data discrepancies, and review actual costs against quoted or estimated labour and material amounts for work performed and completed.
• Support month-end close activities by running reports, making billing or cost adjustments, reviewing project costs, and preparing information for further processing and submission.
• Prepare data for percentage-of-completion analysis and assist with project cost analysis and summary reporting as workload allows.
• Update contract and project information in the ERP system and maintain related cost databases, identifying anomalies and performing or recommending corrective and preventive actions.
• Monitor a portfolio of active projects and provide project progress, cost analysis, and billing-related reporting for internal stakeholders and customer requirements.
• Assist in ensuring adherence to internal policies, procedures, and controls that support current billing, reporting, and financial processes.
• Use Excel tools such as VLOOKUPs and pivot tables, along with established reporting templates, to analyze billing and project cost data efficiently.

• 2-3 years proven experience in billing, invoicing, or accounting roles, preferably in a project-based environment.
• Strong proficiency with accounting software systems and billing tools.
• Familiarity with time and materials billing, contractual billing, and progress billing processes.
• Excellent attention to detail and ability to manage multiple deadlines.
• Strong analytical skills for reviewing reports and resolving discrepancies.
• Effective communication and interpersonal skills for collaborating with internal teams and clients.
• Proficiency in Microsoft Excel and other spreadsheet tools.
• Knowledge of the transport industry or related sectors is an asset.

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