We are looking for an Administrative Coordinator to support day-to-day operations for a financial services organization in Toronto, Ontario. This Contract position calls for an organized individual who can keep schedules organized, coordinate meetings, and provide responsive administrative support across teams. The successful candidate will help maintain efficient office workflows, manage information accurately, and contribute to a high standard of service in a fast-paced investment management environment.

Responsibilities:
• Coordinate calendars, arrange appointments, and manage meeting logistics to ensure leaders and teams stay organized and prepared.
• Support virtual and in-person meetings by preparing materials, distributing invitations, and using web conferencing platforms such as Cisco Webex Meetings.
• Process expense submissions and related documentation through Concur while maintaining accuracy and timely follow-up.
• Maintain records and update information in CRM and other administrative systems to support smooth daily operations.
• Provide responsive customer service when responding to internal and external inquiries, directing requests to the appropriate contacts as needed.
• Assist with a range of office functions, including document preparation, correspondence, filing, and general administrative coordination.
• Help organize promotional or communication-related materials, including banner ad coordination where required.
• Contribute to administrative process updates and support operational changes when needed as part of ongoing business activities.
• Experience in an administrative coordination role, preferably within financial services or a related corporate environment.
• Proficiency with tools such as Concur, CRM platforms, and Cisco Webex Meetings.
• Strong scheduling and appointment management skills with the ability to handle competing priorities.
• Excellent communication skills, with a detail-oriented approach to written and verbal interactions.
• Demonstrated customer service abilities and confidence working with internal stakeholders and external contacts.
• Solid knowledge of general office functions and administrative best practices.
• Familiarity with ADP in a financial services setting is considered an asset.

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