We are looking for an organized Administrative Coordinator to join a construction and contractor business in Surrey, British Columbia on a Long-term Contract. This position will support day-to-day workforce coordination, employee administration, and office operations in a fast-paced setting with many changing priorities. The successful candidate will play a key role in scheduling personnel, assisting with hiring and onboarding, and maintaining accurate records that support payroll, compliance, and smooth business operations.

Responsibilities:

• Build and manage monthly crew and staff schedules, ensuring coverage and adjusting plans when operational needs change.

• Coordinate rotations, shift assignments, training placements, and backup coverage while responding quickly to absences and last-minute staffing updates.

• Track applications, maintain recruitment records, and support the hiring process from initial review through onboarding for employees and contractors.

• Keep personnel files current and complete, ensuring documentation is organized and aligned with company standards.

• Respond to employee questions related to scheduling, payroll matters, training options, workplace policies, and general employment concerns.

• Assist with payroll administration by maintaining accurate scheduling information, reviewing expense submissions, and preparing contractor invoices for internal approval.

• Produce and update administrative documents such as forms, checklists, procedures, and templates to support daily operations.

• Maintain orderly digital and physical filing systems, oversee uniform ordering and distribution, and carry out general office coordination duties as needed.

• Minimum of 2 years of experience in administration, logistics, scheduling, or a related coordination role.
• Strong ability to manage multiple priorities at once and stay organized in a busy environment with frequent changes.
• Clear and effective communication skills, with the ability to respond effectively to employees, contractors, and internal teams.
• Experience supporting onboarding, personnel administration, or human resources processes is considered an asset.
• Proficiency with Microsoft Excel and SharePoint for tracking information, maintaining records, and supporting reporting needs.
• Sound problem-solving skills and the ability to make practical decisions while balancing competing demands.
• Comfortable handling confidential information with accuracy, discretion, and attention to detail.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

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