We are looking for an Administrative Assistant to support daily office operations in Burlington, Ontario. This Long-term Contract opportunity is well suited to someone who is organized, detail-oriented, and comfortable managing a range of administrative tasks in a paper-based and team-focused environment. The successful candidate will help keep documentation accurate, support communication across teams, and contribute to the smooth coordination of office activities.

Responsibilities:
• Assemble and organize job documentation packages so materials are complete, accurate, and ready for use.
• Examine maps and municipality-related details to confirm information is properly reflected in files and supporting documents.
• Verify that each file contains all required records, forms, and supporting information before processing or distribution.
• Create, update, and maintain routine reports to support tracking, administration, and office operations.
• Manage incoming and outgoing correspondence through email, phone, and other office communication channels.
• Work closely with office personnel and corporate contacts to share information and respond to administrative requests.
• Carry out paper-based administrative duties, including document handling, record updates, and general clerical support.
• Maintain organized filing systems to ensure records can be retrieved efficiently and kept up to date.
• Learn and use company software through provided training to support administrative workflows and documentation tasks.
• Strong attention to detail with the ability to keep records organized and complete.
• Comfortable handling administrative duties in a paper-based office setting.
• Ability to communicate professionally with internal staff and external contacts by phone and email.
• Basic proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Accurate data entry skills and the ability to manage routine reporting tasks.
• Customer service experience and confidence responding to inbound and outbound calls.
• Ability to manage multiple priorities, schedule appointments, and meet deadlines in a busy office environment.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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This job posting is for a current vacancy with our client.

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