We are looking for an Administrative Assistant to support a busy organization in Kitchener, Ontario through a long-term contract opportunity. This part-time role offers 20 hours per week in a hybrid environment with flexible scheduling and regular onsite availability during designated daytime hours. The successful candidate will provide dependable administrative support, help maintain accurate records and documentation, and contribute to smooth day-to-day operations while working closely with internal stakeholders.

Responsibilities:
• Maintain and update organizational records by entering historical and current information into a software platform with a strong focus on accuracy and completeness.
• Prepare meeting materials, including agendas and supporting documents, within the designated system to ensure information is organized and accessible.
• Learn the organization’s software platform through provided training and guide managers and board members on how to use it effectively.
• Offer ongoing user support by answering questions, resolving basic issues, and helping staff become comfortable with the platform.
• Assist with accreditation-related administration by organizing required documentation and ensuring materials are ready for review.
• Complete general office duties such as document creation, filing, records management, and year-end shredding of outdated files.
• Support daily administrative operations by managing a variety of ad hoc tasks and responding to changing priorities as needed.
• Minimum of 3 years of administrative experience in an office environment.
• Strong verbal and written communication skills with the ability to work effectively with different stakeholder groups.
• Excellent organizational skills and the ability to manage multiple tasks with careful attention to detail.
• Confidence using Microsoft 365 applications, including Word, Excel, Outlook, and PowerPoint.
• Strong computer skills with the ability to learn new systems quickly and accurately.
• Experience providing user guidance, training, or support to colleagues or end users is considered an asset.
• Proven ability to work independently in a part-time hybrid role while maintaining reliability and a high standard of conduct.

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