We are looking for an Administrative Assistant to support property operations in Ontario. This contract position is fully onsite and offers an excellent opportunity for someone who enjoys delivering strong administrative and customer service support in a fast-paced real estate and property environment. The selected candidate will help keep daily office activities organized, respond to inquiries effectively, and assist the Property Manager with efficient coordination across multiple stakeholders.

Responsibilities:
• Manage administrative tasks that support day-to-day property operations, ensuring records, files, and office processes remain accurate and up to date.
• Respond to phone and email inquiries in a thorough and attentive manner, providing helpful information and a high standard of customer service to tenants, vendors, and internal contacts.
• Prepare, update, and maintain documentation, correspondence, and data entries related to property administration and office activities.
• Coordinate communication and scheduling with internal departments, external service providers, and other stakeholders to support smooth operations.
• Assist the Property Manager with routine administrative priorities and escalate issues through the appropriate channels when required.
• Use property management software and web-based systems to enter information, track updates, and support reporting requirements.
• Support general office functions such as appointment scheduling, inbox management, and follow-up on outstanding items to keep work moving efficiently.
• Previous experience in an administrative support role, ideally within property management, real estate, or a similar office-based environment.
• Strong communication and customer service abilities, with confidence handling inbound calls, email correspondence, and day-to-day inquiries.
• Excellent organizational skills with the ability to manage multiple tasks, maintain accuracy, and meet deadlines in a busy onsite setting.
• High level of professionalism, discretion, and ability to handle sensitive information confidentially.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, along with accurate data entry skills.
• Experience working with property management platforms such as Yardi or similar systems is considered an asset.
• Valid driver's licence and access to reliable transportation to travel occasionally between nearby office locations.

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