We are looking for an Administrative Assistant to support property-related operations in Ontario. This contract position is fully onsite and offers an opportunity to contribute to a busy real estate and property environment by keeping administrative processes organized, responsive, and efficient. The successful candidate will play an important role in supporting daily office activities, assisting with tenant and stakeholder communication, and ensuring information is handled with discretion.

Responsibilities:
• Deliver day-to-day administrative support for property management activities, ensuring records, correspondence, and routine tasks are completed accurately and on time.
• Respond to incoming phone calls, emails, and general inquiries in a clear and attentive manner while providing strong customer service to tenants, vendors, and internal contacts.
• Prepare, update, and maintain administrative documents, reports, and data entries using property management platforms and standard office software.
• Coordinate schedules, appointments, and follow-up activities to support smooth office operations across assigned locations.
• Liaise with internal departments, service providers, and external stakeholders to help resolve issues and keep property-related matters moving forward.
• Provide direct administrative assistance to the Property Manager, including escalating concerns through established channels when required.
• Support office workflow in a fast-paced onsite setting by managing competing priorities and adapting to changing operational needs.
• Handle sensitive information with care and maintain confidentiality in all administrative, customer service, and property-related interactions.
• Demonstrated experience in an administrative support role, ideally within property management, real estate, or a similar office environment.
• Strong verbal and written communication skills with the ability to provide attentive customer service in person, by phone, and through email.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint, along with accurate data entry skills.
• Experience using property management software such as Yardi or similar web-based systems is considered an asset.
• Excellent organizational skills with the ability to manage multiple tasks, maintain accuracy, and meet deadlines in a busy workplace.
• Proven ability to exercise discretion, protect confidential information, and maintain a consistent approach at all times.
• Valid driver's licence and reliable transportation to travel occasionally between office locations as needed.
• Dependable, proactive, and comfortable working onsite during standard business hours.

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