We are looking for an Administrative Assistant to join an electrical company in Scarborough, Ontario on a Contract basis. This position supports daily front-office operations while providing administrative assistance to multiple teams across the organization. The ideal candidate brings strong communication skills, a detail-oriented approach to reception, and solid experience using Microsoft Word, Excel, and Outlook in a busy office environment.

Responsibilities:
• Welcome visitors, manage the front desk, and create a welcoming first point of contact for clients, vendors, and staff.
• Handle incoming telephone inquiries, direct calls appropriately, and take clear, accurate messages when needed.
• Coordinate calendars and arrange appointments to support smooth scheduling for internal teams.
• Prepare, format, and update business documents, spreadsheets, and correspondence using Microsoft Office applications.
• Monitor shared inboxes, respond to routine email inquiries, and ensure messages are routed to the appropriate contacts.
• Provide day-to-day administrative support to various departments by organizing information, maintaining records, and assisting with office tasks.
• Make outbound calls as required to confirm appointments, follow up on requests, or gather information.
• Maintain orderly reception and administrative processes to help keep office operations efficient and responsive.
• At least 5 years of experience in an administrative assistant, receptionist, or similar office support role.
• Demonstrated ability to manage inbound calls, reception activities, and general customer service with professionalism.
• Intermediate proficiency in Microsoft Word, Excel, and Outlook.
• Strong written and verbal communication skills with the ability to interact effectively with a range of stakeholders.
• Experience handling email correspondence and scheduling appointments in a fast-paced environment.
• Well-developed organizational skills and the ability to manage multiple priorities with accuracy and attention to detail.
• Reliable, service-oriented, and comfortable supporting several departments within one organization.

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