Robert Half is partnering with a well-established, mid-sized professional services firm with a long-standing presence in Western Canada. We are seeking an Administrative Assistant to join its growing team. The organization is partner-led and employs approximately 100 professionals across multiple locations in Canada. The firm delivers complex projects and services across a range of sectors and is known for its collaborative culture, high standards, and commitment to excellence.

The Role

The Administrative Assistant serves as the first point of contact for clients, guests, and staff, ensuring a professional and welcoming front-facing presence. This role is integral to maintaining smooth day-to-day office operations and supporting both administrative and accounting functions.

This position requires a polished, highly organized individual who thrives in a fast-paced, deadline-driven environment. The successful candidate is proactive, detail-oriented, and capable of managing multiple priorities with minimal supervision while contributing positively to a team-oriented workplace.

Key functions:

• Manage reception, including greeting visitors, answering and directing calls, and maintaining a professional front-office environment
• Coordinate meetings, prepare meeting rooms, and support audio-visual and conferencing technology
• Book travel and accommodations in accordance with internal policies
• Monitor employee availability and assist with internal coordination
• Maintain office systems including phones, printers, and general equipment; liaise with service providers as required
• Manage incoming/outgoing mail and courier services, including tracking and distribution
• Maintain accurate filing systems for documentation, ensuring adherence to naming conventions and protocols
• Order and restock office and kitchen supplies
• Support general office upkeep, including light kitchen maintenance and coordination with building services
• Provide administrative support to staff (document preparation, spreadsheets, scanning, etc.)
• Assist with onboarding logistics, including workstation setup and orientation support
• Provide basic IT/technical support coordination where required
• Collect, organize, and scan expense receipts for leadership team purchases
• Ensure purchase orders are completed and approved prior to procurement
• Verify that received goods and invoices align with purchase orders
• Submit verified invoices to accounting for processing
• Ensure accurate coding of operational expenses (e.g., printing, courier, supplies)
• Provide additional support to the accounting team as required

• At least 3 years experience in an administrative, reception, or office support role
• Professional presence with strong interpersonal and communication skills
• Highly organized with strong attention to detail and accuracy
• Ability to multitask and manage competing priorities in a fast-paced environment
• Proficiency in Microsoft Office (Word, Excel, Outlook) and general office systems
• Comfortable working independently with minimal supervision
• Strong team orientation and willingness to support cross-functional needs

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Questions? Call your local office at 1.888.490.5461. All applicants applying for Canadian job openings must be authorized to work in Canada.

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