Robert Half Ottawa is looking for a detail-oriented Administrative Assistant to support a busy downtown office in Ottawa, Ontario. This Long-term Contract position is well suited to someone who can manage daily administrative priorities with minimal supervision while maintaining a thorough and responsive approach. The successful candidate will contribute to smooth office operations by coordinating schedules, preparing documents, and supporting internal communication activities.

Responsibilities:

• Organize meetings and appointments, including booking times, confirming attendance, and ensuring schedules remain up to date.

• Manage calendars for team members and help balance shifting priorities across daily and weekly commitments.

• Prepare, format, and revise briefings, correspondence, and other administrative documents with a high level of accuracy.

• Review, submit, and track expense claims in accordance with established processes and deadlines.

• Provide support for corporate communication activities by assisting with drafting, formatting, and distributing materials as needed.

• Respond to inbound inquiries by phone and email, direct requests appropriately, and provide courteous client service.

• Enter and maintain administrative data in office records, spreadsheets, and related tracking tools.

• Support general office coordination by handling routine administrative tasks independently and following up on outstanding items.

Qualifications:

• At least 3 years of experience in an administrative support role.

• Strong ability to work independently and manage multiple priorities with limited supervision.

• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.

• Experience coordinating calendars, meetings, and appointments in a detail-oriented office environment.

• Demonstrated accuracy in data entry, document preparation, and expense processing.

• Strong written and verbal communication skills, with the ability to handle email and phone correspondence effectively.

• Bilingual communication skills are considered an asset.

• Proven commitment to delivering responsive and detail-oriented customer service.

If this opportunity interests you, please reach out to us today! Apply online or call us at 613-236-4253!

Job Reference Number: 0013435861

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

This job posting is for a current vacancy with our client.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

© 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.