We are looking for a detail-oriented Administrative Assistant to support a busy non-profit office in Vancouver, British Columbia. This Contract position provides front-desk coverage and day-to-day administrative support in a welcoming yet approachable environment. The successful candidate will help keep office operations organized, welcome visitors, and assist with scheduling and event coordination.

Responsibilities:

• Welcome visitors and families at the front desk, provide a positive first impression, and promptly notify staff of arrivals.

• Manage incoming email inquiries and respond or direct messages to the appropriate team members in a timely manner.

• Oversee daily office opening and closing tasks, including preparing common areas and ensuring the space is ready for staff and visitors.

• Accept courier packages and deliveries, and make sure items are distributed appropriately within the office.

• Coordinate room bookings, schedule appointments, and maintain accurate calendar updates for site use and meetings.

• Provide administrative support such as filing documents, restocking office forms, and keeping records organized.

• Assist with training sessions and special events by helping prepare rooms and arranging refreshments as needed.

• Support general office flow by handling routine clerical tasks and helping maintain an orderly, efficient workplace.

• Previous experience in an administrative, receptionist, or front-office support role.
• Strong customer service skills with the ability to interact professionally and courteously with visitors and staff.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Comfortable managing appointments, calendars, and email correspondence with accuracy and attention to detail.
• Ability to perform data entry and routine administrative tasks efficiently in a steady-paced office setting.
• Clear verbal and written communication skills for handling inquiries in person, by phone, and by email.
• Reliable and organized, with the ability to manage multiple priorities during the workday.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

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